Organise Your Email Inbox
Emails have rapidly become the main communication for businesses and messages can be easily missed. For every email you mark as completed another two come in. So in a fast paced office environment, how do you keep on top of those messages?
Here’s a few strategies and practices we use to stay organised and manage our email inboxes.
01. Stop unnecessary emails
Unsubscribe to junk mail and unwanted newsletters. If you receive endless emails that are no longer relevant, this clutters your inbox and distracts your focus from more important emails
02. Use the ‘Two Minute Rule’
If an email can be easily resolved within two minutes, answer it and file or delete the message
03. File or remove completed emails
Once an email has been dealt with remove it out of your inbox. Either create folders within your inbox and file or delete the message
04. Prioritise and categorise your emails
If it’s a shared inbox allocate it to the correct individual, create tasks and mark emails to follow-up
05. Don’t like to delete?
If you are concerned about deleting an important email, create an archive folder remove unwanted emails to an archive
06. Default replies
Do emails require similar responses? Set up templates in Outlook and simply select the template to speed up replies
07. Use a shared inbox
Use a shared email inbox and ask a colleague (or Virtual Assistant) to check your emails, label them and prioritise and keep your time free to do what you love best!
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